Director of Grants Management & Infrastructure

Team: Four Freedoms Fund

Position Details

• Priority Deadline: August 25, 2023
• Reports To: Vice President of Four Freedoms Fund
• Status: Full time position
• Location: Remote with Occasional In-Person Meetings
• Compensation: $144,000 - $154,000

Position Summary

Four Freedoms Fund is seeking a talented and seasoned professional to serve as the Director of Grants Management & Infrastructure to oversee grants management, finances, operations systems, and overall infrastructure that supports FFF’s work. This position is central to the organization’s ability to achieve its mission and operationalize its values. The Director of Grants Management & Infrastructure will lead FFF’s Grants Admin & Operations team, which is responsible for executing grants and contracts made by FFF’s program staff and for ensuring the overall function of FFF, including internal staff operations and in-person and virtual docket meetings. The Director of Grants Management & Infrastructure will directly supervise the three-person Grants Admin & Operations team, which is comprised of the Senior Grants Coordinator, who helps execute grants and contracts; the Finance & Grants Coordinator, who maintains FFF’s budgets and financial disbursements; and the Program Coordinator, who helps with internal administrative functions and with external operations, including donor meetings and briefings. This position also acts as a liaison between the FFF team and NEO Philanthropy’s finance, operations, and legal departments to ensure the highest quality grantmaking by the Four Freedoms Fund. The Director of Grants Management & Infrastructure reports to NEO Philanthropy’s Vice President of Four Freedoms Fund and serves as a key member of FFF’s four-person senior leadership team.

The ideal candidate for this position has exceptional experience in grants management, finance, legal compliance, and operations; outstanding judgment, management, communication and interpersonal skills; and prior experience in philanthropy. This person also has experience working in a fast-paced, collaborative environment, with responsibility for multiple time-sensitive deliverables and the ability to pay close attention to details while being nimble, adaptive, and innovative.

Key Job Functions

• Grants Management Processes & Systems: work closely with the Senior Grants Coordinator, program teams, and NEO to ensure efficient, high-quality processes and making process improvements for managing grantee submission of proposals and reports, grant tracking, administering grant award letters and disbursements, optimizing use of Salesforce, and communicating with grantees.
• Financial Management & Oversight: work with the Finance & Grants Coordinator and Vice President of FFF to maintain financial systems that adhere to the highest standards for accuracy and integrity. This includes monitoring expenditures and revenues; reviewing and approving disbursement requests and consultant contracts; reviewing and assisting with financial reports for funders; and assisting the Vice President with the annual budget process.
• Legal & Fiscal Compliance: maintain high level of engagement with NEO operations, legal, and finance departments to ensure that FFF and FFAF grantees and contracts comply with all federal, state, and local laws and regulations, including relevant restrictions on lobbying and electoral campaigning activities. In addition, provide FFF staff with trainings and guidance to ensure legal and fiscal compliance on all grants and contracts.
• Operations & Infrastructure: oversee Program Coordinator in managing docket timelines, materials, and donor communications; coordinating logistics for internal and external meetings, retreats, and briefings; managing information and data; and providing tech support to the FFF team and consultants.
• Supervision: supervise the Senior Grants Coordinator, Finance and Grants Coordinator, and Program Coordinator by providing ongoing supervision, coaching, mentorship, and professional development support to the Grants Admin & Ops team; recruitment and onboarding as needed.
• Leadership: participate in FFF’s senior leadership team to ensure alignment and integration across programs and a positive, healthy, sustainable organizational work culture.

Qualifications

• A minimum of seven years of experience in managing the administration of grants and contracts, preferably within philanthropy.
• Demonstrated experience in budgeting and budget planning, including familiarity with nonprofit accounting standards.
• Advanced proficiency in Salesforce and Excel a must. Experience managing multi-stakeholder processes to create streamlined grants management systems through Salesforce is desired.
• Demonstrated success in staff management, including the ability to engage others in addressing complex and fast-moving issues efficiently and effectively, and the ability to motivate and lead a team and develop talent.
• Superior organizational and program management skills, with the ability to multi-task, set priorities, problem solve, and meet deadlines in a fast-paced, dynamic environment.
• Excellent written and verbal communication skills, with the ability to communicate complex technical, fiscal, and grants administration details to staff, donors, and grantees.
• Strong interpersonal relationship-building skills, including the maturity and flexibility needed to cultivate relationships with program staff, donors, and a diverse range of community partners. Being respectful, fair, and responsive – especially with diverse stakeholders and grantees – is a must.
• Deep commitment to immigrant justice & racial equity in philanthropy. This includes a demonstrated commitment to social justice and immigrant rights as well as a commitment to equity in philanthropy – including deference to grantee-driven approaches, centering impacted communities, and mitigating the inequitable power balance between funders and grantees.

Benefits

Compensation for this role will vary depending on the experience of the candidate. The salary range for this position is $144,000-$154,000 per year. NEO provides generous benefits, which includes medical, dental, vision, life, long term disability, and pet insurance. We also administer FSA, Commuter benefit, and 401k retirement plans and have generous Paid Time Off and an Employee Assistance Program (EAP). Additionally, NEO provides resources for remote work office set up and an annual fund for professional development opportunities.

Vaccine Requirement

NEO follows CDC guidance regarding staying up to date with COVID-19 vaccinations and boosters. Accordingly, and in order to ensure that the wellness and safety of our staff to the greatest extend possible, NEO requires the COVID-19 vaccination and boosters for all staff. Requests for medical and/or religious exemptions from the vaccination requirement will be considered on an individual basis.

Application Instructions

APPLY HERE

Please include a resume and cover letter for consideration. Applications submitted by August 25, 2023 will be considered. Only those whose applications are being considered will be contacted. No phone calls please.