Program Coordinator, SIF

Team: State Infrastructure Fund

Position Details

  • Priority Deadline: February 6, 2024
  • Reports To: Director of State Strategy
  • Status: Full time position
  • Location: Remote with Occasional In-Person Meetings
  • Compensation: $60,900 - $70,000

Position Summary

NEO is seeking a Program Coordinator for the State Infrastructure Fund (SIF) to provide general support to the SIF program team, which consists of the Director of State Strategy and two program officers.

Key Job Functions

Reporting to the Director of State Strategy, the Program Coordinator will provide support to the SIF program team and will also serve as a liaison between program and the operations team, particularly the Development Manager, to ensure proposals, reports, and stewardship documents are up-to-date and effective. They will be responsible for tracking, analyzing and aggregating information and data on SIF programming and providing up-to-date program information for the SIF team and SIF steering committee. They will also coordinate SIF’s capacity building program and other SIF projects. The ideal candidate has strong administrative and project management skills; the ability to work independently to complete projects; and direct experience working with diverse communities on the ground in the areas of civic engagement, voter engagement, election protection and/or voting rights. The Program Coordinator needs to be well-organized and comfortable with systems and processes. Excellent written and verbal communications skills are essential.

  • General Program Coordination:
    • Work with SIF Program Team and Grants Manager to schedule grantee proposal and interim report calls, track submission of annual reports, and other updates from grantees and maintain filing system to streamline access to this information.
    • Consistently collect, aggregate and analyze information from grantee reports, calls, retreats and other sources for funder proposals, reports, meetings and dockets.
    • Help develop program related presentation materials for SIF funder meetings.
  • General Program Support:
    • Provide support to the Director of State Strategy and Program Officers to ensure the program team has what they need to succeed and deliver excellent results.
    • Provide administrative and program support to the Program team, including monitoring calendars, task lists and deadlines.
    • Organize logistics, agendas and materials for program related meetings, presentations and calls.
    • Work with Director of State Strategy and Operations Coordinator on site visit planning and logistics.
    • Work with SIF Program team to gather, aggregate, and develop reports and updates on grantee funding gaps.
  • Capacity Building Program Support:
    • Provide support to the Director of State Strategy to manage, coordinate and execute SIF’s Capacity Building Program.
    • Work with Capacity Building service providers to ensure they have the support they need to execute their capacity building offerings.
    • Work with grantees to ensure robust participation by and support for SIF grantees in Capacity Building offerings.
  • Evaluation Program Coordination
    • Coordinate the collection of quantitative and qualitative data relevant to the evaluation program and aggregate and organize this information.
    • Manage the annual Capacity Building Evaluation program including survey development, distribution, and collection and report development.
    • Work with Program Officers to develop evaluation program reports and presentations for staff and funders.
  • SIF Funders Aligned for Transformative Engagement (FATE) Coordination
    • Manage data gathering and aggregation of information for use by FATE.
    • Support SIF program staff in their roles and responsibilities with FATE including logistics and planning for calls, presentations, and in-person meetings.
  • Voting Rights Program Coordination
    • Provide Litigation Collaborative support to the voting rights Program Officer, including participation in meetings as necessary.
    • Provide written summaries and updates of litigation activities as provided from reports
    • Help organize and manage logistics for Voting Rights Convening.

Qualifications

  1. 2 to 4 years of experience with a non-profit organization or collaborative fund ideally focused on civic engagement and/or voting rights with hands-on program experience.
  2. 2 to 3 years of experience with the implementation of capacity building programs or similar.
  3. Ability to work on multiple projects simultaneously, while maintaining collaborative relationships with other team members and departments.
  4. Excellent interpersonal and relationship-building skills, with a track record of building and maintaining strong working relationships with a broad range of vendors and grantee partners.
  5. Superb written and verbal communication skills, including active listening, cogent and persuasive writing, and superb analytical skills.
  6. A “self-starter” who is able to work independently to carry out responsibilities, with the ability and energy to multi-task and adjust to a dynamic work
  7. Demonstrated commitment to social justice work and SIF’s goals and objectives.
  8. Has the skills, temperament and/or experience to work with remote team members.

Benefits

Compensation:

Compensation for this role will vary depending on the experience of the candidate. The salary range for this position is $60,900 to $70,000 per year. NEO provides generous benefits, which includes medical, dental, vision, life, long term disability, and pet insurance. We also administer FSA, Commuter benefit, and 401k retirement plans and have generous Paid Time Off and an Employee Assistance Program (EAP).

Vaccine Requirement

Vaccination Requirement:

NEO follows CDC guidance regarding staying up to date with COVID-19 vaccinations and boosters. Accordingly, and in order to ensure that the wellness and safety of our staff to the greatest extend possible, NEO requires the COVID-19 vaccination and boosters for all staff. Requests for medical and/or religious exemptions from the vaccination requirement will be considered on an individual basis.

Location Details

NEO Philanthropy has its headquarters in NYC and the State Infrastructure Fund department is located in this office. NEO Central staff follow a remote first model that allows staff to work remotely based on the responsibilities of their role. Due to the responsibilities of this role, the Program Coordinator is expected to participate in four (4) to (8) in person visits to the headquarters office annually. Preferably, the selected applicant will be based at the NEO Philanthropy office in NYC or in one of SIF’s priority states: AL, AZ, FL, GA, LA, MI, MS, NC, NM, NV, OH, PA, TX, VA, WI.

Application Instructions

APPLY HERE

How to Apply:

Interested applicants should apply here. Please include a resume and cover letter for consideration. Applications submitted by February 6, 2024 will be considered. Only those whose applications are being considered will be contacted. No phone calls please.

NEO Philanthropy is committed to attracting, developing and retaining exceptional people, and to creating a work environment that is dynamic, rewarding and enables each of us to realize our potential. NEO Philanthropy’s work environment is safe and open to all employees and partners, respecting the full spectrum of race, color, religious creed, sex, gender identity, sexual orientation, national origin, political affiliation, ancestry, age, disability, genetic information, veteran status, and all other classifications protected by law in the locality and/or state in which you are working.

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